If you work in the waste management sector, either as a service provider or even a consultant, you will have a need from time to time to write a proposal for your clients. The client could be a government organisation or a private enterprise like a school, shopping mall or a hotel. 

It is important the proposal is written in such a way that it provides precise information about your proposed waste management solution in a way that the recipient understands it. It is also important to demonstrate your depth of expertise in your offering and cover all aspects necessary for providing a complete waste management solution.

In this article, I will cover the main aspects to be considered in writing a good waste management proposal starting with defining waste a waste management proposal is. I will also provide an index that you can tailor to write one for your client.

What is a waste management proposal?

A waste management proposal, is a written document that outlines the proposed solutions for managing waste at a facility. The facility could be as small as a residential building or a school or it could be a bigger area like a shopping mall or a whole residential district. The proposal should outline the proposed solutions, how they will be executed, the outcomes from the proposed solution and an indication of implementation cost.


Waste are the objectives of a waste management proposal?

The primary objective of a waste management proposal is to provide a comprehensive plan for managing waste in an efficient and environmentally sound manner. The proposal should address the following objectives:


Components of a waste management proposal

The first point to note about writing a compelling waste management proposal that will put your organisation in a good position to win a project is to follow the basic rules of good writing. These essential elements include:

  1. Know your Audience: write in a style that your audience can understand. Avoid ambiguous terms or using too many technical terms.
  2. Use active voice; to keep your audience engaged
  3. Enrich your content with visuals; use images, charts, icons to add more context to your writing, highlight important points and keep your audience engaged. Blocks of text that are too long can be difficult to read. 
  4. Edit and proofread; your written content to ensure it is free of spelling and grammatical errors. This makes your content come off very professional.

Now that we have gone over the basics, here are essential elements you need to cover to write a good waste management proposal

Keep it concise. Do not insert your full company profile here. You want to be respectively of the clients’ time and provide summarised information that provides them with just enough information to establish our expertise and understand your company’s offering. 

Following this, describe each element of your proposed solution in detail. Include details of how your team will execute the service, the resources that will be used and any innovations that will be applied to accomplish better outcomes compared to your competitors.  

For example, if your proposal is about general waste collection and recycling at a school, describe how each type of waste will be stored, collected, recycled or disposed of. If you will be providing a waste storage container, include their specifications and illustrative images if available. Describe how your team will manage the reporting lines and include a project specific organisation chart clarity. 

You should also include the collection schedule for the different types of waste you will be collecting from the clients facility. Having this information in a table is always a good idea for clarity. 

Here is an example of a collection schedule for general and recyclable waste. 

Type of Waste Container Qty Container Size Collection Frequency
Food Waste Collection 10 1.1 CBM Daily
General Waste Collection 2 10 CBM Twice weekly
Bulky Waste Collection 1 20 CBM On-call
Recycling Waste Collection – Paper & Cardboard 2 Recycling Cage – 4x2x2 M Weekly
Recycling Waste Collection – Plastics 1 2.5 CBM  Weekly
Used Used Collection 2 208L Oil Barrels On-call

To aid comprehension, include a process flow chart or infographics which describes key aspects of your proposed solutions and the outcomes. 

Establishing that your organisation has a robust HSE management system in place is crucial to demonstrating to the client that you not only have the capacity to provide waste management solutions but you are also the right partner that can deliver the services in a safe manner in compliance with applicable regulations in your jurisdiction and in line with international best practices. 

Some clients might require for the pricing information to be provided in a separate price proposal. If this is the case, ensure you do not include price information in your technical proposal. Follow the guidelines for submitting the proposal as provided by your client and include the pricing proposal in a separate document in the format they have prescribed.


We have covered all the important elements of writing a good waste management proposal. Depending on the client and the scope of work, each proposal will vary. The best proposals are those that pay attention to the brief from the client and address their pain points specifically. So use this article as a guide, but pay attention to your clients needs and write a proposal that addresses those needs specifically. 

Hope you found this helpful, good luck on the next project you will be writing a proposal for. Hit me up if you need any support.

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